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AP40 PUBLICATION FORM
SELECTED WINNERS
Selected winners received a majority vote or better from the jury and will appear in the book and online galleries.
To get started:
Log into your Award Force account and click ENTRY in the top menu bar.
• Look for Winning Entry in the Status column for each single/series.
• Click on the Entry link next to the image to go to your original entry form.
• Click the Winning Image tab to view your single or series image(s).
NOTE: For SERIES winners, see the status of image(s) marked "Selected." These are the images that will appear in the book and require hi-res upload. There will be one to four "Selected" images per series. Only those images require hi res file upload.
• Click the PUB Form Hi Res tab to complete the publication form and upload the hi res file per winning image.
• Click the Resubmit button when you're done for confirmation.
• Pub fees can be paid separately using the "payment link" provided in your notification email.
SELECTED Pub Fees
To include your work in the book and online galleries with contact and creative credits. Use payment link provided in your notification email.
• $95 per single or series photograph(s).
• Student pub fees are waived so disregard any amount due.
SELECTED Hi Res Files for reproduction in the book
Prepare a hi-res file for print reproduction as follows WITHOUT TYPE:
• Minimum 300 dpi, CMYK, TIFF, 13x10" {up to 13" high for verticals / 20" wide for horizontals}. Page size is 13" h x 10" w.
• Name the hi-res file with the photographer's LAST NAME. Add letter or number for multiples by the same photographer with in a series.
• Upload only the photograph WITHOUT type or design from the publication or campaign. Exceptions include and Covers and Posters.
Log in to your account and submit materials here.
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CHOSEN WINNER
Chosen winners received at least four votes from the jury and will appear only in online galleries.
No need to resubmit your Chosen image. If you'd like to update any information and add creative credits, please update the original entry form.
To get started:
• Look for Winning Entry in the Status column below for each single/series.
• Click on the Entry link to go to your original Entry Form tab and update any info.
• Click Resubmit for confirmation.
• Pub fees can be paid separtely using the payment link provided in your notification email.
CHOSEN Pub Fees:
To include your work in the book and online galleris with contact and creative credits. Use payment link provided in your notification email.
• $50per single or series photograph(s).
• Student pub fees are waived so disregard any amount due.
Log in to your account and submit materials here.
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How do I contact American Illustration-American Photography?
Please email your question to info@ai-ap.com or you can call us at 646-669-8111 or 212-470-0302.
Address: 225 West 36th Street, Room 602, New York, NY 10018
What's the deadline?
• AP40 deadline February 2, 2024.
Winners will be notified by email in April.
• AI43 deadline March 3, 2024.
Winners will be notified by email in May.
NOTE: Extensions will be announced.
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Is there a theme for the competition?
No, all images on any subject matter are eligible as long as they were shot or utilized within the past year. See eligibility dates.
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Do I keep all rights to my images when I enter?
YES, AI-AP does not retain any rights to your work when you make your submission. Upon selection, permission is given only for use in the book, website and eBook and any promotion for American Photography and/or American Illustration. Proper artist credit is always given along with contact information and creative credits where applicable.
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Does AI-AP accept images created through any artificial intelligence application.
NO. The entrant must attest to the authorship and copyright of the image. We cannot accept "AI" images as they violate aritst's copyright.
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What’s the difference between Selected and Chosen images?
SELECTED images receive a majority vote and appear in the book and website.
CHOSEN images received at least two votes and appear only on the website.
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What if I have a problem logging into my exisiting AI-AP account?
Check that you are using the correct USERNAME and PASSOWRD. You can request your PASSWORD from the home page if you've forgotten it. You may also need to reset your password. Do so at the following link and contact us if you continue to have any problems: info@ai-ap.com, 917-408-9944, 212-470-0302.
https://www.ai-ap.com/password-reset/
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What file size can I submit?
JPG files are required for submission. Upload files minimum 72dpi, RGB, up to 5MB. Larger files are OK if concerned with showing detail. Use any unique file name, but do not include special characters or spaces in the file name. Save file as a .jpg.
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What if my JPG files won’t upload?
Be sure the files are saved as .jpg at 72 dpi, RGB and no more than 5MB. Also, be sure the file name contains no special characters or spaces. Use only letters and numbers. Example: dog.jpg.
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Do I submit hi-res file?
No, for your entry we only need files at 72dpi, minimum 1000 pixels on the LONGEST side, RGB. If Selected, we will request hi-res files at minimum 300 dpi, 20x13", CMYK for reproduction.
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Can I submit diptychs or triptychs as singles?
Yes, but be sure the images are composed in one jpg file.
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Can I submit an image as a cover or spread with type and design?
Yes, however, we recommend you send the image only without type or design and provide the article, book or campaign title and brief description of the usage.
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Are there restrictions on images altered in Photoshop?
No, altered images are fine as long as the intended use is as an illustration for editorial, advertising or personal work, not for journalistic reporting.
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Is an Editorial single/series that was not published eligible for consideration, or must all entries have been published in print or digital media?
Yes, you can submit assigned work that was not published in any category. Just indicate that they are outtakes in the description. If selected you can credit them to the publication if you want.
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Can I submit multiple photographers or illustrators within a project as a series?
Yes, mulitple artists within a given project is OK. On the form, put VARIOUS in the First and Last Name fields. You can provide the individual names in the Description field if you like. If the images are selected by the jury, we will request specific names for each image for publication in the book and online.
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Do I include creative credits with my entry?
No, for your entry we only need the name of the photogrpaher. If Selected, we will request photographer's contact info, caption information, title of image, article or campaign, publicaiton and all creative credits for those involved in the creation and utilization of the winning image.
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Can I submit a disk for consideration?
No, you must upload individual JPG files as instructed for all single, series, book and video entries.
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Can I submit a URL for consideration?
No. You must upload individual JPG files as instructed.
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If I’m submitting a BOOK, catalogue, what do I submit?
For books, you must upload up to 6 JPG files to represent the project. This can include cover and inside images. NOTE: since the jury is considering only the arwork, we recommend submitting only the images, out of contex to the page layout, design or packaging.
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Can I submit an actual book?
JPG submission is required online, but you may also send the book to accompany your online submission. Please mail to American Illustration -or- American Photography, 225 West 36th Street, Room 602, New York, NY 10018. Please include the entrant’s name and member ID number with the book or a copy of your entry email confirmation. Books may arrive after the final deadline.
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As an educator, can I submit various students in the same portfolio category?
Yes, if submitting multiple students in the same portfolio category of 10 images, use the school or department's name as the Artist First and Last name. Name the files you're uploading with the student's first and last name. Ex.: MarySmith.jpg.
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If I was recently graduated can I still register and enter work as a student?
Yes, if the work was created as a student within the past calendar year, you can register and enter in the Student category at the discount.
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What should I do if I’m not sure which category my work fits into?
Choose the most appropriate category. Based on your brief description, we will place your work into a different category if necessary.
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How many images can I submit in a series?
Up to 6 images that are related in terms of content or usage.
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Can I also enter an image from a series as a single image?
Yes, but it’s not necessary. The judges, at their discretion, may select an individual image(s) from a series as a winning image.
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Can I enter both AP and AI at the same time with one payment?
No, a separate entry and payment is required. However, if entering both competitions, once you’ve completed one submission, you can log back in to your account for quick access to enter the next show.
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As an Art Director/Designer/Editor, can I enter work I commissioned on behalf of the photographer or illustrator?
Yes, just complete the entry form and provide the photographer's or illustrator's name. If selected for publication you'll be notified as the entrant and we ask that you get permission from the artist to include their work in the annual award book.
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Can I edit my submission before I submit it and pay for it?
Yes, the site will guide you in the submission process and in STEP 6 will show you your entries. Before you submit and pay, you will be able to remove and resubmit images. Once you submit and pay however, it is not possible to remove or exchange images.
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Can I edit text after I submitted it?
Yes, you can revise the title or description on the entry form by logging in to your account and click EDIT until the final deadline date.
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Can I change an image after I’ve submitted it?
No, once you’ve paid and checked out you cannot replace an image. However, you will be given the opportunity to edit and upload a new image in Step 6 before you check out. Please contact us directly with any problems info@ai-ap.com
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What creative credits are needed for the submission.
We only need the name for the photographer or illustrator for the submission. If selected, you'll be contacted to submit all creative credits for those involved in the project.
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Can I log back in and submit more work once I’ve checked out and paid?
Yes, log in as a RETURNING USER on the CFE home page with our email and password and hit submit. From there you can view your entries and add more from MY ACCOUNT.
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Will I receive a notice that my online submission has been received?
Yes, once you’ve completed your submission, you will automatically receive an email confirmation that includes your member ID number with the amount paid by credit card or the amount due if paying by check. This will act as your receipt.
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Can I pay by check?
Yes, click the "pay by check" box on the payment page and submit your entry. Mail a check payable to American Photography or American Illustration. Be sure to write your online registration ID number on the check. Or, you can pay via Paypal to mark@ai-ap.com.
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Can I pay by Paypal?
Yes, click "pay by check" box on the payment page and submit your entry. Send the amount due via Paypal to mark@ai-ap.com.
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Can I get an invoice in order to request a company check?
An invoice showing the amount due will be generated for you in Step 6 of the submission process.
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What if my invoice total is not correct at checkout?
If you made revisions or have an older fee in your total, you can click this link to recover and adjust your total due. Please call with any problems: 646-669-8111.
https://www.ai-ap.com/cfe/AP/checkout/?recover
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Can I get a receipt for my entry fee?
If paying by credit card, a confirmation showing your submission and the final amount paid will be sent by email and serves as your receipt of payment. If paying by check, the email confirmation and cancelled check serves as your receipt.
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What if I can’t register or submit my images online?
Please check that you do not have a firewall installed that is preventing access. You may also try to submit using a different computer from work or home. Contact info@ai-ap.com with any other technical problems.
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Can I get a Federal ID number in order to request a company check?
Our number is 13-3645820 under Amilus Inc. d/b/a American Photography and American Illustration.
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How can I find out the results of the competition?
Winning entrants will be notified individually in March-April by email with details on what is required for inclusion in the book and website. All entrants will be notified with the results and a slidewhow announcement with a link presenting the winning images will be sent by email to everyone in June.
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Can I pre order advance copies of AP and AI Books?
Yes, you will be prompted in Step 5 to order the books at the one-time-only pre-publication price of just $35+shipping. Regular price is $75. This discount will not be offered again. Subsequent offers will be at the discount of $45+shipping. A link to order the current volumes will be available on the confirmation page and can be ordered at ai-ap.com.
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Can I register for your free online newletters?
Yes, by entering the comptition you will automatically receive our four free online publications DART: Design Arts Daily, Pro Photo Daily, Motion Arts Pro and Dispatches From Latin America. You may quickly unsubscribe from any individual newsletter at anytime.
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My question is not covered in this FAQ page.
Please email your question to info@ai-ap.com or you can call us at 212-470-0302 or 646-669-8111.
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